We are an independent voluntary organisation providing services and support for people with disabilities and their families for more than 70 years. Our work positively impacts the lives of over 12,000 people with disabilities, equipping them with the confidence, skills, and self-belief to achieve their expressed goals

We Welcome All Backgrounds and Abilities!

We are an inclusive employer and encourage applicants from diverse backgrounds, including those with different abilities.

We are committed to providing an inclusive and accessible work environment for all individuals. If you require any reasonable accommodations during the application process or once employed, please let us know. Examples of accommodations we can provide include modified workstations, flexible work hours, assistive technologies, or adjustments to communication methods during interviews or in the workplace. Our goal is to ensure that all candidates and employees have the support they need to succeed in their roles.

Please contact us at any stage. We will work with you to meet your needs.

Join Our Team and Make a Difference!

Administrator & Transport Coordinator

Permanent Contract, 39 hours

Ballyfermot, Co Dublin

Job Purpose

The role is responsible for co-ordinating all aspects of Administration for Rehab Enterprises sites (currently Tallaght & Ballyfermot, subject to change). The key tasks associated with this role will include responsibility for daily planning and efficient allocation of work to vehicles/routes. Supporting the Business Manager to successfully manage the business by ensuring all administrative tasks are completed in a timely manner. Administrative tasks may include but are not limited to maintaining customer contracts, SLA’s, keeping accurate leave and absence records, scheduling maintenance and record keeping.

The role holder will be responsible for administering sales activities, co-ordinating deliveries, customer service and assisting with implementation and effective operation of internal controls. Additional tasks will involve the maintenance of a good quality filing system and general administration.

What we’re looking for:

*         Good level of general education

*         Certification in MS Word, Powerpoint and Excel

*         Relevant experience within a similar administration role.

*         Experience of working in a busy sales environment, preferably in a logistics environment.

Your Responsibilities

*         Daily planning and allocation of work to fleet.

*         Proactively monitor vehicles to ensure planned schedules are adhered to while working in conjunction with account manager to monitor service levels.

*         Assist Fleet Manager to ensure legal compliance with tachograph legislation, waste collection legislation, health & safety legislation, group policies and any other relevant legislation.

*         Compile data and report as required.

*         Co-ordinate the set up and administration of new customers including, data entry, SLA’s and scheduling, to include liaising with sub-contractors where appropriate. Ensure that the frequency, service type, shred type, is set up to relevant ISO quality standards, whilst maximizing the potential value from each new and existing customer.

What we Offer:

*    Company Pension Scheme

•    Paid maternity/paternity/adoption leave *    Educational leave
•    23 days annual leave *    Bike to work scheme
•    Tax saver travel scheme *    Income protection
•    Unpaid leave *    Health and Wellbeing programme
•    Company credit union scheme *    Employee discount scheme
•    Digital Doctor *    Financial support for studying and study leave
•    Long Service Reward Scheme *    Sick leave
•    Employee Assistance Programme (EAP)

Closing Date: Friday, 28th  March 2025

To view the full extensive job description please, click apply to visit our company site and download the attachment at the bottom of the page.

 Job Description

These duties and responsibilities are a reflection of the present service requirements and may be subject to review and amendment to meet the changing needs of the services.

The Rehab Group is an equal-opportunity employer